CASTLE’S FAMILY RESTAURANT: HRIS NEEDS ASSESSMENT Essay

IntroductionJay Morgan, an Operations and HR Manager for moves Family eatery has asked Prestons HR consulting firm for a HRIS application program proposal that bequeath slim the clock season fagged change of locationing in the midst of the palaces Family Restaurants eighter restaurants in the northern California theatre and inspection and repair him complete his HR tasks in a cost-effective way of life while exclusivelyowing Mr. Morgan to do part of his HR tasks from his office. The following paragraphs provide a business assessment, detailing the type and size of fortifications Family Restaurant, the fix up HR problems, and a HRIS needs assessment. I have concluded with a brief overview and closed with why a HRIS application is the right strategical choice for Castles Family Restaurant.Business AssessmentCastles Family Restaurant is part of the restaurant industry which according to the National Restaurant Association (2013) is now 13.1 one million million millio n employees strong, and expected to increase 9.8 percent to 14.4 million by 2023. Castles Family Restaurants mission is to promote customer verity by providing outstanding spirit, service, cleanliness, and value and to promote employee loyalty through blend inership training, promotion, benefits, and rewards. Castles Family restaurant currently employees approximately 300-340 employees of which 40% is full time in the eight restaurants owned in the northern California area. Currently Jay Morgan is both operations  theater director and HR theatre director for the eight restaurants in which time and money is spent traveling between the eight restaurants to manually complete each restaurants HR tasks. Sales have shown improvement over the bypast ten long time since Castles Family Restaurant opened up their doors, but broaden to struggle with employee satisfaction that accounts for the increased swage rates the company has undergo in the past two years. It is the mission o f the company to not scarce satisfy their customers needs but also their employees and therefore it is instant that the necessary means be taken to decrease the increased employee turnover rates.Identified ProblemsCastles Family Restaurants concerns over the past two years are with the increased employee turnover rates. Even though sales have increased Castles Family Restaurant is concerned with future revenue and profitability, low workplace moral, and deteriorating product and service quality which are negative impacts from high employee turnover rates. In format to knock down turnover rates more attention must be given up to employee training, promoting, benefits, and rewards. Right now Mr. Morgan is spending time and money traveling among the eight restaurants in order to manage scheduling, recruiting, hiring, paysheet department, and answering employees questions leaving niggling to no time for developing the employees. By automating HR tasks Mr. Morgan dejection trav el less, spend less, and have more time developing the employees which in turn entrust reduce employee turnover rates. Scheduling software sack up help automate the process of assigning the right number of employees to accomplish the tasks that need to be performed on each workday and during each meal service. Workflow software will aid in the hiring process by allowing applicants to fill out applications online, upload documents, and allow criterias to be set weed out prospects. Even though one-on-one training is important, applied science can be used to track the development of employees and also be used in ways of training videos and manuals. Automating payroll will reduce the time spent on them and help avoid mistakes that can lead to legal repercussions. Specialized software exists for both payroll calculation and tips report which exist in the restaurant industry. Such software can help Mr. Morgan by automatically calculating payroll while remaining in compliance with th e relevant legislation, make it easier to enter payroll data into databases where it can be searched, and save time that wouldve been wasted on manual calculation. paysheet software can also help with other measures such as directly depositing paychecks into employees bank accounts. Though, I believe that each HR tasks listed supra could benefit the company if automated, it is in the best interest of Mr. Morgan and Castles Family Restaurant to automate payroll to reduce errors and compliance issues and also forgive up some time which can be used for employee development.HRIS demand AssessmentCurrently Mr. Morgan uses Excel spreadsheets and a computer application to affect payroll checks. He spends on the average eight hours to process payroll for the approximant 300-340 Castles Family Restaurant employees. Without schedule software each manager at the eight restaurants have to print weekly schedules and make changes as necessary throughout the week increasing errors. Mr. Mor gan enters the schedules in the Excel spreadsheets which he relies on his knowledge of Excel to make the correct calculations. An automated time keeping system will track employee hours and pay hourly employees accordingly it will also allow Mr. Morgan to import employee hours into payroll software which will compute the time worked which saves Mr. Morgan time from having to manually calculate employees payments and deductions. automate payroll is also a record keeper which the IRS requires employers to keep utilization tax records for a minimum of four years. Furthermore, the U.S. Department of Labor requires payroll records to be kept for at least three years (Grace, 2014). With a HRIS application Castles Family Restaurant can connect all eight restaurants in the northern California area. HRIS will assist Castles Family Restaurant in two major areas recording and recruiting. HRIS will allow the company to invest more time and money in their most valuable resource their employee s.ConclusionIt is without a doubt that Castles Family Restaurant is in need of Automating HR tasks in order to save time and money while keeping their customers and employees well-off because we all know that if the employee is not happy, neither is the customer. It is my suggestion that payroll be the first HR function to be automated. By Automating payroll time is saved, errors are reduced payments and deductions, and records are kept while keeping in compliance with state and federal regulations.ReferenceGrace, N., (2014). What are the Benefits of Automating a paysheet System? Chron. Hearst Newspapers. Retrieved from http//smallbusiness.chron.com/benefits-automating-payroll-system-2126.htmlNational Restaurant Association. (2013). Jobs & Careers Powerhouse. Retrieved from http//www.restaurant.org/Industry-Impact/Employing-America/Jobs-Careers-Powerhouse